Multiple replace

Category: Translation

Back to Replace section

With this command, you will be able to make a number of replacements in the document at once without having to use Word's Find/Replace command for each one of them.

When to use:

You don't use CAT tools like SDL Trados (Word add-in) or Wordfast Classic and you want to pre-translate a document using a list of common words/phrases;
If the documents you translate contain repetitive information in tables, textboxes, etc which you want to translate quickly (mostly software-generated reports, etc).

Undo support - This command is fully undoable in Microsoft Word (one undo for every phrase in the replacement list)

Options:

Screenshot: Multiple Replace dialogue

Enter text - The replacement list should be entered here. There are two ways to insert text into this field:
- Prepare a replacement list in Excel. The first column should contain text that you want to 'translate': words, phrases or even complete sentences or several sentences. Line breaks must be entered as '<br>'. The second column should be a translation of that. Once the list is complete, copy both columns to the clipboard and click Paste button or press Ctrl+V (or another key combination assigned on your system) - this will paste the text from the clipboard.
- Enter the list manually by typing the text you want to translate, then Tab key, then the translation. Press Enter to insert a new line. Continue until the list is complete.
Entire document - select this if you want to make replacements in the entire document (including headers / footers, textboxes, comments, footnotes / endnotes).
Selection - select this if you want to process the selection only. The selection may be a block of text, multiple selections of text, a shape or a group of shapes.
Outline replacements using "Marching Red Ants" animation - Select this option if you wish to outline all replacements using Marching Red Ants font attribute. This will allow you to go through the text and check whether everything is in order. This option is on by default.

To continue, click Replace all. To cancel, close the window.