Post-installation instructions
After you have installed TransTools, use these guidelines to start using the software:
TransTools for Microsoft Word
Checking successful installation
Open Microsoft Word.
If you have Microsoft Office 2003 or earlier, check for "TransTools" menu at the top of the application window. If you have Microsoft Office 2007 or later, you should see "TransTools Add-In" group under the Add-Ins tab. For more information on TransTools for Word interface, click here.
If you don't see it:
- Make sure that you complete installation properly;
- You may also need to close applications which rely on Microsoft Word (e.g. Outlook) and restart Microsoft Word;
- If Adobe Acrobat is installed on your computer, TransTools menu in Microsoft Word 2003 or earlier will not be visible (this is a known bug in Adobe Acrobat), so you will need to right-click Word toolbars and select 'TransTools' from the dropdown menu. This will give you access to all TransTools commands;
- If none of the above fixes the problem, refer to Troubleshooting section or drop me an email at bugs@translatortools.net.
Macro Security
Once you can see TransTools menus, try to run any command, for instance To-Do. If you see an error message, your Macro Security settings are blocking the macros contained in the TransTools add-in. To change your Macro Security settings:
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Word 2003 or earlier: go to Tools -> Macro -> Security... and click Trusted Publishers tab. At the bottom of the dialogue you will see a checkbox named 'Trust all installed add-ins and templates' . Enable/check this checkbox and click OK. Restart Microsoft Word. This should allow you to run TransTools commands.
Word 2007 or later: open Word Options dialogue by clicking the large Microsoft Office icon in the top left corner and then clicking Word Options button at the bottom.
Select 'Add-ins' from the list on the left and make sure that 'Require Application Add-ins to be signed by Trusted Publisher' and 'Disable all Application Add-ins (may impair functionality' are NOT checked.
TransTools for Microsoft Excel
Enable (activate) TransTools for Excel.
Open Microsoft Excel.
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Excel 2003 or earlier: click Tools -> Add-ins. In the Add-Ins dialogue, you will see a list of available add-ins, one of which will be 'TransTools for Microsoft Excel'. Check / select 'TransTools for Microsoft Excel' and click OK.
'TransTools' menu item should appear in the main menu of Microsoft Excel.
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Excel 2007 or later:
Note: this step is not required if you use the Automatic Installer ver. 1.1.0 or greater.
Open Excel Options dialogue by clicking the large Microsoft Office icon in the top left corner and then clicking Excel Options button at the bottom. In Excel Options dialogue, select "Add-Ins" from the list on the left. Click Go at the bottom of the dialogue:
In the Add-Ins dialogue, you will see a list of available add-ins, one of which will be 'TransTools for Microsoft Excel'. Check / select 'TransTools for Microsoft Excel' and click OK.
Now, if you select Add-Ins tab at the top of Microsoft Excel window, you should see "TransTools Add-In" group:
Macro Security
If 'TransTools' menu (Excel 2003 or earlier) or 'TransTools Add-in' group (Excel 2007 or later) does not appear, your Macro Security settings are blocking the macros contained in the TransTools add-in. To change your Macro Security settings:
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Excel 2003 or earlier: go to Tools -> Macro -> Security... and click Trusted Publishers tab. At the bottom of the dialogue you will see a checkbox named 'Trust all installed add-ins and templates' . Enable/check this checkbox and click OK. Restart Microsoft Word. This should allow you to run TransTools commands.
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Excel 2007 or later: open Excel Options dialogue by clicking the large Microsoft Office icon in the top left corner and then clicking Excel Options button at the bottom.
Select 'Add-ins' from the list on the left and make sure that 'Require Application Add-ins to be signed by Trusted Publisher' and 'Disable all Application Add-ins (may impair functionality' are NOT checked.
TransTools for Microsoft Visio
Open TransTools for Visio
Open TransTools for Visio.vsd (by default, this file is located under 'My Documents\TransTools' folder). If you already have Microsoft Visio running, you can do this by double-clicking this file in Windows Explorer or opening it with File -> Open. This will add 'TransTools' menu at the top of the application window.
Macro Security
If you can't see TransTools menu, your Macro Security settings block the macros contained in the file. To unblock macros, it is recommended to set Macro Security level to Medium. To change Macro Security settings, go to Tools -> Macro -> Security... and select Medium, and restart Visio before opening TransTools for Visio again. Once you do this, Visio will ask you whether you want to enable macros whenever you open a file containing macros – click 'Enable macros' button.
Security level configuration:
Warning when opening files containing macros:
Open files to process
Open Visio files you would like to process (unless they are already open). You should do it from the same application window – double-click files in Windows Explorer or open with File -> Open... (note - do not start another session of Microsoft Visio by selecting it from Windows Start menu or double-clicking its Desktop icon).
- Switch to TransTools for Visio.vsd by selecting it from Window menu.
- Select 'Collect Translateable Text from Files' or 'Multiple Replace in Files' from TransTools menu.
TransTools for Autocad
Load TransTools for Autocad
You need to perform this step each time you restart AutoCAD:
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Autocad 2008 or earlier: Open AutoCAD. Select Tools -> Macro -> Load Project menu. Choose 'TransTools for Autocad.dvb' file from disk (if you used the automatic installer, this should be in your My Documents\TransTools folder). Press Enable Macros button when a prompt appears.
Autocad 2009 or later: Since Autocad 2009 and newer versions use a new user interface, how you control 'TransTools for Autocad' will depend on your workspace settings. If you have AutoCAD 2010 or later, read the Notes section below before proceeding.
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Initial Setup Workspace (default): When this user interface is enabled, you will have a number of tabs at the top of AutoCAD window (this user interface is also called 'scenic ribbon').
Click Load Aplication button (button 1 below) from Applications group under Tools tab.
You will be presented with Load/Unload Applications dialogue. In this dialogue, select 'TransTools for Autocad.dvb' from disk (if you used the automatic installer, this should be in your My Documents\TransTools folder) and click Load button.
You will be prompted to enable macros, click Enable Macros.
Click Close button at the bottom of Load/Unload Applications dialogue to continue.
- AutoCAD Classic workspace: Use Tools -> Macro -> Load Project menu to load 'TransTools for Autocad.dvb' (same as for AutoCAD 2008 or earlier above).
Run appropriate commands
Notes:
- AutoCAD 2009 or earlier: VBA support is an optional component in the AutoCAD installation program. Please ensure that it is enabled during installation (you will not be able to perform the above steps unless VBA is installed)
- AutoCAD 2010 and later do not include VBA support in the installation program. You will need to download and install a special free module at this location: http://www.autodesk.com/vba-download.
If you have any problems running TransTools for AutoCAD, contact me and we'll try to figure this out.
Initial configuration of TransTools package
If you are about to use Language check and Localisation features of TransTools for Word / Excel, you will need to configure the package first.
At present, TransTools configuration is accomplished from 'TransTools for Word'. Open Microsoft Word. If you have Word 2003 or earlier, choose 'TransTools' menu, and select "Configure...". If you have Word 2007 or later, select the Add-Ins tab, click TransTools button from 'TransTools Add-In' group, and select "Configure..." from the menu . You will be presented with a configuration dialogue.
See TransTools Configuration page for instructions on how to use it.
Moving TransTools configuration file to a centralised location
If your translation department is on a LAN (local area network), you may wish to provide every translator with access to the same configuration file (and thus the same configuration settings).
In order to do this:
- Move TransTools.cfg from the installation directory (located, by default, under 'My Documents') into a network directory of your choice. Provide read/write permissions as appropriate.
- Update all TransTools.loc files. These are located in the add-in directories of 'TransTools for Word' and ' TransTools for Excel'. Shortcuts to each of these directories are created in the 'Configure' sub-folder of TransTools installation folder (if you used the Automatic Installer). Open each of those files and enter the correct new path of TransTools.cfg (do not forget the file extension, CFG!) instead of the old path. This operation must be performed on each translator's computer - your network administrator may easily prepare a special script to do this.
- Restart the Microsoft Office application in order for TransTools add-in to pick up the new location of the configuration file.
Changing location of 'TransTools for Word' add-in
In some cases, e.g. if you are on a corporate network, your IT department may decide to change the default Word start-up path to a custom directory (Word 2003 or earlier: Tools -> Options, "File Locations" tab, "Startup " setting; Word 2007 or later: Word Options dialogue, Advanced section, File Locations... button, "Startup" setting). In order for TransTools to work in Microsoft Word, move TransTools.loc and TransTools.dot (Word 2003 or earlier) or TransTools.dotm (Word 2007 or later) from the previous add-in location to the new one. Do not forget to move TransTools configuration file to a centralised location as well - refer to item 4 above for instructions.
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