Collect all graphics from active document – Documentation

Collect All Graphics from Active Document tool iconCollect All Graphics From Active Document extracts all images and embeddings (e.g. Excel charts, PowerPoint presentation, Visio drawings) into a new document which can be processed separately by a DTP specialist, translated by others, etc.

Detailed information about Collect All Graphics from Active Document tool

How Collect All Graphics from Active Document tool can help you in your work

As you know, pictures / images and embedded objects are not included in the word count generated by Microsoft Word's Statistics tool. Similarly, if you use your CAT tool's Statistics / Analysis command, pictures / images and embedded objects will not be counted. Some CAT tools like memoQ can import images and embedded objects and subsequently count words in embedded documents like Excel or PowerPoint, but this word count may not be accurate for Excel due to the way how Excel documents are embedded into other Office documents.

Collect All Graphics From Active Document tool extracts pictures / images and embedded objects (Visio diagrams, Excel charts, PowerPoint slides, etc) from the current document and places them into a new Word document. This allows you to quickly understand the amount of additional effort for translating these, perform a visual word count for images, extract embedded objects, translate images by overlaying textboxes or by using an image editor, and do other things.

Where to find the tool

To run Collect All Graphics from Active Document tool, click Collect All Graphics from Active Document item located in TransTools menu within TransTools ribbon in Word:

Collect All Graphics from Active Document menu item

Using Collect All Graphics from Active Document tool

The following dialogue will be displayed when you run the tool:

Screenshot: Collect Graphics dialogue

Here is a description of the available options:

  1. Collect pictures / graphics: Check this option if you would like to collect pictures / images from the document. In most cases, such graphics need to be translated because they contain text. Leave this option unless you are only looking for embedded objects of a particular type (e.g. Visio charts, etc).
  2. Collect embedded objects: If this option and its specific sub-options are checked, the tool will collect embedded objects. For example, if you do not have Microsoft Visio on your machine, you can collect all embedded Visio charts into a new document and send it to another translator.
  3. Resize inline images to fit page (unchecked by default): use this option if you want to force the tool to resize inline images when those images do not fit the width of the generated Word document. Most of the time this happens automatically, but if you want to enforce this, use this option.

When the appropriate options have been selected, click Continue. To exit, click Cancel.

When the operation is completed, you will see a message indicating the total number of extracted graphical objects, and a new Word Document will be displayed.

The generated Word document will contain all the graphical objects (pictures / images and embedded objects) extracted according to the selected options. Each graphical object will be preceded by a page number to indicate where this object appears in the original document. If the displayed page number is different from the sequential page index, both numbers will be displayed for your convenience. Also, for graphical objects that appear in a header or footer, “Header” or “Footer” will be indicated instead of page number. In addition, a summary will be included to help you understand what types of graphical objects were extracted and what was skipped (as specified in the Notes section below, the tool does not extract editable Word drawings and editable charts):

Summary table

As already mentioned above, you can now use this document to understand the amount of additional effort for translating pictures / images and embedded objects, perform a visual word count for images, extract embedded objects, translate images by overlaying textboxes or by using an image editor, and do other things.

Notes

  • This tool does not extract editable Word drawings and editable charts. In other words, if you can single-click text within a textbox and that textbox can be edited, the corresponding drawing / chart will not be extracted. For embedded objects, the tool extracts them (even though they can be edited by double-clicking the embedded object).
  • Excel charts that are embedded may become converted to editable charts in the generated Word document, so they will be edited directly within the Word document that is generated by the tool.
  • The tool does not attempt to determine which images are repeated, so it will extract repeating images each time they occur within the document.