How to paste text without formatting in Microsoft Word

March 08, 2010

When you copy words and phrases inside the same Word document or from other applications, most often the text is pasted with its formatting. This formatting may be different from the formatting of the surrounding text, so the pasted text will contrast with the text around it. To avoid this, you need to paste text without formatting. Here is how to do this:

  • Word 2007 or later:

    Click the down arrow below the Paste button in the Clipboard group of the Home tab. This will open Paste Special dialogue.

    Screenshot: Paste Special menu (Word 2007 or later)

    Select 'Unformatted Unicode Text' (or 'Unformatted Text' if this option is not available) from the list and click OK.

    Screenshot: Paste Special dialogue (Word 2007 or later)
  • Word 2003 or earlier:

    Click Edit -> Paste Special... to display Paste Special dialogue. Select 'Unformatted Unicode Text' (or 'Unformatted Text' if this option is not available) from the list and click OK.

    Screenshot: Paste Special dialogue (Word 2003 or earlier)

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